Barcode Printer and its Features

A barcode printer is a specialized type of printer that is used to print barcode labels or tags. Barcode printers come in a variety of types and form factors, including desktop printers, industrial printers, and mobile printers.

Barcode printers typically use one of two printing technologies: direct thermal or thermal transfer. Direct thermal printers use heat to activate a special paper that darkens in the areas where heat is applied, while thermal transfer printers use a heated ribbon to transfer ink onto the label material.

Barcode printers can print a variety of barcode types, including linear barcodes such as Code 39 and Code 128, as well as 2D barcodes such as QR codes and Data Matrix codes. Some barcode printers can also print graphics and logos, in addition to barcodes.

Barcode printers are used in a variety of industries for tasks such as inventory management, product labeling, and asset tracking. They are often paired with barcode scanners to create a complete barcode system for a business or organization.

Posted By: Tech Solution

Date: 31/March/2023

Barcode Printer

Cost of a barcode printer

The cost of a barcode printer can vary depending on the type of printer, the features it offers, and the manufacturer. Here are some rough estimates for different types of barcode printers:

Desktop barcode printers

These type of printers are typically small and designed for low-to-medium volume printing. They can cost anywhere from the range between $200 to $1,000.

Industrial barcode printers

These type of printers are designed for the high volume printing and can handle more rugged environments. They can cost anywhere from $1,000 to $5,000.

Mobile barcode printers

These printers are designed for on-the-go printing, and are often used in industries such as logistics and healthcare. They can cost anywhere from $500 to $1,500.

It's important to note that the cost of a barcode printer doesn't include the cost of labels, ink, or other consumables, which can also add to the total cost of ownership over time. Additionally, some manufacturers may offer leasing or financing options, which can help make the cost more manageable for businesses.

Features to Look in a Barcode Printer

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When looking for a barcode printer, here are some features you may want to consider:

1 Print quality

Look for a printer that produces high-quality, crisp barcodes that are easy to scan and read, even at small sizes.

2 Print speed

Consider the printer's speed and throughput, especially if you need to print large volumes of barcodes quickly and efficiently.

3 Connectivity

Check whether the printer supports the connectivity options you need, such as USB, Ethernet, Wi-Fi, or Bluetooth, and whether it can be easily integrated with your existing systems and software.

4 Print resolution

Look for a printer with a high print resolution, which determines the level of detail and clarity of the barcodes, and whether it meets the minimum requirements for your application.

5 Media handling

Consider the printer's media handling capabilities, such as the maximum print width, media thickness, and roll diameter, and whether it can handle different types of media, such as labels, tags, or tickets.

6 Durability and reliability

Look for a printer that is durable and reliable, with a robust design and construction that can withstand frequent use and harsh environments.

7 Ease of use and maintenance

Consider the printer's ease of use and maintenance, including features such as easy loading of media, simple calibration and configuration, and intuitive user interface.

8 Cost and value

Evaluate the printer's cost and value, including factors such as initial purchase price, ongoing maintenance costs, and total cost of ownership over its lifespan.

Overall, the features you should look for in a barcode printer depend on your specific needs and requirements, so it's important to evaluate different options and compare their features, pricing, and support before making a decision.

Factors to Consider when Choosing a Barcode Printer

When choosing a barcode printer, here are some factors you may want to consider

Printing technology: There are different types of printing technologies for barcode printers, including thermal transfer, direct thermal, and inkjet. Consider which technology is best suited for your application based on factors such as print quality, durability, and cost.

Resolution: The resolution of a barcode printer determines the clarity of the barcode. The higher the resolution, the clearer the barcode. Consider the minimum resolution required for your application.

Print speed: The print speed of a barcode printer determines how quickly it can print labels. Consider how quickly you need to print labels and choose a printer with a print speed that meets your requirements.

Label size: Consider the size of the labels you need to print and choose a printer that can handle the label size.

Label material: Different label materials can be used depending on the application. Consider the type of material you need, such as paper, synthetic, or metallic.

Connectivity: Consider how the printer connects to your system. Most barcode printers connect through USB or Ethernet.

Durability: Consider the durability of the printer, especially if it will be used in a harsh environment. Look for printers that are rugged and can withstand the conditions of your workplace.

Cost: The cost of a barcode printer is an important factor. Consider both the initial cost and the cost of operating the printer over time.

Brand and support: Consider the reputation of the manufacturer and their level of customer support. Look for printers with good reviews and a strong customer support system.

The factors to consider when choosing a barcode printer depend on the specific application and environment where the printer will be used. It's important to evaluate different options, test the printer with your labels and software, and consult with experts to ensure that the printer meets your requirements and provides accurate and reliable printing.

System Requirements for using a Barcode Printer

The system requirements for using a barcode printer may vary depending on the manufacturer and model of the printer, as well as the specific software being used to generate the barcodes. However, some general system requirements to keep in mind when using a barcode printer are:

Operating System

Barcode printers typically require a computer running a supported operating system such as Windows, Linux, or MacOS.


A processor with sufficient speed and processing power is required to handle the printing of barcodes.

Memory (RAM)

Sufficient memory is required to handle the printing of large batches of barcodes or printing with high resolution. Typically, 4GB or more of RAM is recommended.

Hard drive space

Sufficient hard drive space is required to store the software, drivers, and any fonts or graphics required for the barcodes.

USB port

Barcode printers usually connect to a computer using a USB cable. Ensure your computer has an available USB port for the printer.


Barcode printers require software to generate the barcodes. Ensure that the software is compatible with the operating system of the computer.

It is important to check the system requirements for the specific barcode printer you are using and to ensure that your computer meets those requirements. Additionally, it is recommended to use the latest software and drivers provided by the printer manufacturer for optimal performance and compatibility.